City of Cedarburg Utilizes Zoom for Virtual Public Meetings
The City of Cedarburg is utilizing Zoom, an online meeting tool, to conduct City meetings. This includes all public meetings. We have cancelled all non-essential meetings and limited agenda items. We will continue to adhere to open meeting laws as set forth by the State of Wisconsin. If you have any issues connecting to a meeting please contact us at (262) 375-7917 or email firstname.lastname@example.org.
Most recently the Wisconsin Department of Justice issued an advisory on March 16, 2020, addressing this issue and stating that: “Governmental bodies typically can meet their open meetings obligations, while practicing social distancing to help protect public health, by conducting meetings via telephone conference calls if the public is provided with an effective way to monitor such calls (such as public distribution, at least 24 hours in advance, of dial-in information for a conference call).” The advisory emphasizes that “When an open meeting is held by teleconference or video conference, the public must have a means of monitoring the meeting. DOJ concludes that, under the present circumstances, a governmental body will typically be able to meet this obligation by providing the public with information (in accordance with notice requirements) for joining the meeting remotely, even if there is no central location at which the public can convene for the meeting.
City of Cedarburg Meeting Procedures During COVID-19 – FOR PUBLIC
Here are the procedures for public to be able to view a meeting live through Zoom:
Contact the City Administrator, Mikko Hilvo, 2 hours in advance of the meeting you wish to attend via Zoom by emailing him at email@example.com.
In your email Subject line please put down the meeting that you wish to attend. (Example: Common Council Meeting on 3-30-20 at 7:00pm)
You will receive an invite to the meeting via email. Click on the invite prior to the meeting being held. The meeting will be open 10 minutes prior to the scheduled meeting start time so you can check your microphone and camera setup. You are not required to have a camera setup.
All public participants will have their microphone muted.
If, during public comment, anyone wishes to talk they should request to do so through the chat feature or by using the “hand” to wave at the meeting organizer. The administrator of the meeting will unmute you at the appropriate time and ask you to make your comments.
If you are unable to utilize a computer, ipad, or tablet to view the meeting you can call or email ahead of time and a phone number will be given to you to call in on. If you do call in we ask that you put your phone on mute when you are not talking. If you need an agenda we can email one to you.
Contact Info: Mikko Hilvo, City Administrator, firstname.lastname@example.org, (262) 375-7917