City of Cedarburg Moves to Virtual Public Meetings utilizing Zoom - March 20, 2020
The City of Cedarburg will begin utilizing Zoom, an online meeting tool, to conduct City meetings. This includes all public meetings. We are cancelling all non-essential meetings and limiting agenda items but there are items that do require decisions to be made so that projects throughout the City can continue or get completed in a timely manner. We will continue to adhere to open meeting laws as set forth by the State of Wisconsin.
Most recently the Wisconsin Department of Justice issued an advisory on March 16, 2020, addressing this issue and stating that: “Governmental bodies typically can meet their open meetings obligations, while practicing social distancing to help protect public health, by conducting meetings via telephone conference calls if the public is provided with an effective way to monitor such calls (such as public distribution, at least 24 hours in advance, of dial-in information for a conference call).” The advisory emphasizes that “When an open meeting is held by teleconference or video conference, the public must have a means of monitoring the meeting. DOJ concludes that, under the present circumstances, a governmental body will typically be able to meet this obligation by providing the public with information (in accordance with notice requirements) for joining the meeting remotely, even if there is no central location at which the public can convene for the meeting.
City of Cedarburg Meeting Procedures During COVID-19 – FOR PUBLIC
Here are the procedures for public to be able to view a meeting live through Zoom:
Contact the City Administrator, Mikko Hilvo, 2 hours in advance of the meeting you wish to attend via Zoom by emailing him at email@example.com.
In your email Subject line please put down the meeting that you wish to attend. (Example: Common Council Meeting on 3-30-20 at 7:00pm)
Provide your Name, Address, Email, Phone Number to him via email with a request to join the meeting.
You will receive an invite to the meeting via email. Click on the invite prior to the meeting being held. The meeting will be open 10 minutes prior to the scheduled meeting start time so you can check your microphone and camera setup.
All public participants will have their microphone muted.
If, during public comment, anyone wishes to talk they should request to do so through the chat feature or by using the “hand” to wave at the meeting organizer. The administrator of the meeting will unmute you at the appropriate time and ask you to make your comments.
If you are unable to utilize a computer, ipad, or tablet to view the meeting you can call or email ahead of time and a phone number will be given to you to call in on. If you do call in we ask that you put your phone on mute when you are not talking. If you need an agenda we can email one to you.
Contact Info: Mikko Hilvo, City Administrator, firstname.lastname@example.org, (262) 375-7917